GDPR Compliance Software
GDPR Compliance Software That Simplifies Data Protection
Qireon manages your entire GDPR program in one platform — records of processing, data subject requests, DPAs and sub-processors, international transfers, and breach readiness — so accountability becomes automatic instead of a documentation burden.
GDPR readiness
LiveThe challenge
Why GDPR compliance is challenging
GDPR is table stakes for selling into the EU and UK — but it’s a broad, ongoing accountability obligation, not a certificate you earn once. Proving it manually means a constant paper trail.
Accountability, not a certificate
GDPR requires you to demonstrate compliance on demand. There’s no single pass to aim for — documentation and processes must stay current continuously.
Records of Processing (ROPA)
Article 30 requires a maintained record of your processing activities. Keeping it accurate as your product and vendors change is relentless in a spreadsheet.
Data subject requests
Individuals can exercise their rights at any time, and you must respond within a strict timeframe. Without a workflow, DSRs become a scramble.
Sub-processors & transfers
Every processor needs a Data Processing Agreement, and international transfers need valid safeguards like SCCs. Managing this across a growing vendor list is error-prone.
The 72-hour breach clock
A reportable breach must reach your supervisory authority within 72 hours. Without documented incident response, that deadline is nearly impossible to meet.
Consultant and legal dependency
Relying on outside counsel for every question is slow and expensive — and the knowledge doesn’t stay in your organization.
Meet Qireon
Turn GDPR accountability into a system
Qireon is the AI-powered compliance platform that runs your entire GDPR program in one place — from your Records of Processing and DPIAs to data subject request handling, sub-processor management, and breach readiness.
Maintain your ROPA, track Data Processing Agreements and international transfer safeguards in a vendor register, generate privacy policies from expert templates, and let Qireon collect evidence of your controls automatically. Incident response lives in the same system of record, so the 72-hour clock never catches you off guard.
The result is demonstrable, continuous GDPR accountability with far less manual work — and the confidence to sell into the EU and UK and pass any privacy review.
What you get
Everything you need for GDPR — in one platform.
Automated Evidence Collection
Connect your stack once and Qireon continuously gathers audit-ready evidence — no screenshots, no spreadsheets.
AI-Guided Gap Assessment
Know exactly where you stand against every requirement, with a prioritized roadmap to close gaps fast.
Policy Management
Generate, approve, and version expert-written policies mapped to the controls they support.
Risk Register
Identify, score, and treat risks with AI-assisted assessments before they become audit findings.
Internal Audit
Run internal audits and track corrective actions so you are ready before the external audit begins.
Continuous Compliance
Stay audit-ready year-round with monitoring and alerts that catch control drift the moment it happens.
Trust Center
Publish a live, shareable Trust Center to answer security questionnaires and shorten your sales cycle.
Auditor Collaboration
Give your auditor a signed, read-only workspace instead of a folder of PDFs — always current.
How it works
Achieve GDPR in six simple steps.
Create your workspace
Set up your organization, scope, and team in minutes.
Gap assessment
AI shows where you stand and what to fix first.
Risk management
Build a risk register and treat what matters most.
Policy implementation
Generate and approve policies from expert templates.
Evidence collection
Connect your cloud and collect evidence automatically.
Audit & certification
Invite your auditor to a live workspace and finish the audit.
Framework requirements
What GDPR actually requires
The EU General Data Protection Regulation (and the UK GDPR) governs how personal data of individuals in the EU and UK is processed. It applies wherever you are if you handle that data, and it’s enforced by supervisory authorities — not by a certification body.
Who it applies to
GDPR applies to any organization that processes the personal data of individuals in the EU or UK, regardless of where the organization is located. It distinguishes two roles: the controller, who decides why and how data is processed, and the processor, who processes it on the controller’s behalf. Most SaaS companies act as processors for their customers and controllers for their own users.
Lawful bases for processing
You must have a valid lawful basis for every processing activity. GDPR defines six:
- Consent
- Performance of a contract
- Legal obligation
- Vital interests
- Public task
- Legitimate interests
Data subject rights
GDPR gives individuals strong, enforceable rights over their data. You must be able to honor them within the required timeframe:
- Right to be informed
- Right of access
- Right to rectification
- Right to erasure (“right to be forgotten”)
- Right to restrict processing
- Right to data portability
- Right to object
- Rights around automated decision-making
Records of Processing & DPIAs
Article 30 requires a Record of Processing Activities (ROPA) documenting what personal data you process, why, and how. For high-risk processing, Article 35 requires a Data Protection Impact Assessment (DPIA).
Qireon helps you maintain your ROPA and DPIAs as living records, linked to the controls and evidence that support them.
Sub-processors, DPAs & international transfers
Before a processor handles personal data, GDPR requires a Data Processing Agreement (Article 28). Transferring data outside the EU or UK requires an appropriate safeguard — most commonly the Standard Contractual Clauses (SCCs), or the UK International Data Transfer Addendum.
Qireon tracks DPAs, sub-processors, and transfer mechanisms in your vendor register, so your data-sharing is always documented and defensible.
Breach notification & accountability
A personal data breach that poses a risk to individuals must be reported to the relevant supervisory authority within 72 hours of becoming aware of it, and affected individuals notified where the risk is high. Documented incident response is essential.
GDPR is a regulation, not a certification — although Article 42 allows for approved certification schemes, there is no single GDPR “certificate.” Compliance is proven through the accountability principle: your documentation, records, and processes, kept continuously current. Qireon keeps all of it audit-ready year-round.
Why Qireon
The traditional way vs. the Qireon way.
Integrations
Evidence lives in the tools you already use.
GDPR evidence is scattered across your cloud, code, and identity providers. Qireon connects to them directly and collects proof automatically — so nothing is manual and nothing goes stale.
View all integrationsIndustries
Who needs GDPR?
GDPR applies to any organization that processes the personal data of people in the EU or UK — from SaaS and e-commerce to edtech, fintech, and AI companies operating globally.
GDPR — frequently asked questions.
What is GDPR?+
The General Data Protection Regulation is the EU’s data protection law (with an equivalent UK GDPR) governing how the personal data of individuals in the EU and UK is collected, used, and protected. It applies wherever your organization is based if you process that data.
Who must comply with GDPR?+
Any organization that processes the personal data of individuals in the EU or UK, regardless of location. Because of this extraterritorial scope, most companies selling internationally need to comply.
What’s the difference between a controller and a processor?+
A controller decides why and how personal data is processed; a processor processes it on the controller’s behalf. Most SaaS companies are processors for their customers’ data and controllers for their own users’ data — GDPR imposes obligations on both.
What are the lawful bases for processing?+
GDPR defines six lawful bases: consent, performance of a contract, legal obligation, vital interests, public task, and legitimate interests. You must identify and document a valid basis for every processing activity.
What are the data subject rights?+
Individuals have the right to be informed, access, rectification, erasure, restriction of processing, data portability, objection, and rights around automated decision-making. You must be able to honor these within the required timeframe — Qireon helps you operationalize a request workflow.
What is a Record of Processing Activities (ROPA)?+
Article 30 requires a documented record of what personal data you process, the purposes, categories, recipients, and safeguards. Qireon helps you maintain your ROPA as a living record rather than a spreadsheet that goes stale.
What is a DPIA?+
A Data Protection Impact Assessment (Article 35) is required for processing that’s likely to result in high risk to individuals. It documents the risks and how you mitigate them. Qireon links DPIAs to the relevant controls and evidence.
Do I need a Data Processing Agreement with sub-processors?+
Yes. Article 28 requires a Data Processing Agreement (DPA) before a processor handles personal data on your behalf. Qireon tracks DPAs and sub-processors in your vendor register so none are missing.
How do international data transfers work under GDPR?+
Transferring personal data outside the EU or UK requires an appropriate safeguard — commonly the Standard Contractual Clauses (SCCs), an adequacy decision, or the UK International Data Transfer Addendum. Qireon tracks your transfer mechanisms so they stay documented and valid.
What is the GDPR breach notification timeline?+
A personal data breach that risks individuals’ rights must be reported to the relevant supervisory authority within 72 hours of awareness, with affected individuals notified where the risk is high. Documented incident response makes meeting that deadline realistic.
Is there a GDPR certification?+
No single official certificate. GDPR is a regulation; while Article 42 allows approved certification schemes, compliance is demonstrated through the accountability principle — your documentation, records, and processes kept current. Qireon keeps all of that continuously audit-ready.
What are the penalties for GDPR non-compliance?+
Fines can reach up to €20 million or 4% of global annual turnover, whichever is higher, alongside reputational and commercial damage. Demonstrable, continuous compliance is the best protection — which is exactly what Qireon is built for.
Does Qireon replace a DPO or privacy consultant?+
Qireon gives your team the ROPA, DPIA, DSR, and vendor tooling a consultant would set up — as software you own. It doesn’t replace legal advice or a required Data Protection Officer, but it dramatically reduces the manual work and dependency around them.
Can Qireon handle GDPR alongside SOC 2 or ISO 27001?+
Yes. Qireon runs GDPR, SOC 2, ISO 27001, and HIPAA off one evidence graph. Map a control once and satisfy it across every framework, so adding your next standard is a step, not a restart.
Start your GDPR compliance journey today.
Whether you’re preparing for your first EU customer or scaling privacy governance across frameworks, Qireon gives your team everything needed to demonstrate GDPR accountability — with less manual work.